What is Microsoft Excel 2025

How to Open Microsoft Excel 2025 on Computer

Microsoft Excel 2025 Interface and Components.

Basic Knowledge of Microsoft Excel

Microsoft Excel 2025 Data Entry

Microsoft Excel 2025 Tabs and Options

·1. File Tab

·2. Home Tab

·2.1 Clipboard Manager

·2.2 Font

·2.3 Alignment

·2.4 Number Formats

·2.5 Cell Styles

·2.6 Cells

·2.7 Editing

·2.8 Add-ins Microsoft Excel 2025

·3. Insert Tab

·3.1 Tables

·3.2 Illustrations

·3.3 Chart

·3.4 Spark line

·3.5 Slicer

·3.6 Link

·3.7 Text

·3.8 Symbols

·4. Page Layout Tab

·4.1 Themes

·4.2 Page Setup

·4.3 Scale to Fit

·4.4 Sheet Options

·5. Formulas

·5.1 Function Library

·5.2 Defined Names

·5.3 Formula Auditing

·5.4 Calculation

·6. Data Tab

·6.1 Get & Transform Data

·6.2 Queries & Connections

·6.3 Sort & Filter Data

·6.4 Data Tools

·6.5 What if Analysis

·6.6 Outline

·7. Review Tab

·7.1 Proofing Features

·7.2 Smart Lookup

·7.3 Language

·7.4 Show Changes

·7.5 Comment

·7.6 Protect

·8. View Tab

·8.1 Workbook Views

·8.2 Show

·8.3 Zoom

·8.4 Window

·8.5 Macros

·9. Helps

What is Microsoft Excel 2025

Microsoft Excel 2025 is a spreadsheet program used to organize data in rows and columns. It is developed by Microsoft Corporation and is one of the most popular software applications used worldwide. Excel is widely used in banks, schools, hospitals, and offices for data entry and data management tasks.

Excel consists of a large number of small cells arranged in rows and columns, and data is entered into these cells. It allows users to organize, manipulate, and perform mathematical calculations on data using a vast collection of cells. Users can also calculate and manage data efficiently by using Excel’s built-in features such as charts, graphing tools, PivotTables, and formulas.

Uses of Microsoft Excel in Organizations / Businesses

Organizations and businesses use Microsoft Excel for the following purposes:

1. Collection and validation of business data
2. Business data analysis
3. Data entry and storage
4. Data analysis and interpretation
5. Invoice and billing management
6. Performance and reporting management
7. Strategic planning and analysis
8. Accounting and budgeting
9. Stock / material management
10. Account management
11. Project management
12. Office administration tasks
13. Creating charts and graphs
14. Maintaining financial records / money management
15. Performing calculations using formulas and functions
16. Maintaining employee records and attendance data

Where Microsoft Excel Is Commonly Used

Microsoft Excel is widely used in many fields, such as:

1. Banks and financial institutions
2. Schools, colleges, and educational institutes
3. Hospitals and healthcare organizations
4. Government offices
5. Corporate offices and companies
6. Small businesses and startups
7. Accounting firms and CA offices
8. Retail shops and warehouses
9. Manufacturing industries
10. Sales and marketing departments
11. Human Resource (HR) departments
12. Project planning and management offices

NOTE: - *The file extension of Microsoft Excel is .XLSX

How to Open Microsoft Excel 2025 on Computer

There are the following ways to open Microsoft Excel on a computer:

1. Click on Start Menu > All Programs > Microsoft Office > Microsoft Excel 2021
2. Click on Start Menu > Run, type excel, and press Enter
3. Right-click on the Desktop > New > Microsoft Excel Worksheet

Microsoft Excel (2025) – User-Friendly Interface

Microsoft Excel 2025 provides a simple and user-friendly interface. Working on this application is very easy for users of all levels. Excel is based on a tab and ribbon system, which makes accessing and using any option quick and convenient. The interface is well-organized, helping users perform tasks efficiently. This application includes various components that support data entry, calculation, analysis, and visualization, making Excel a powerful and easy-to-use spreadsheet tool.

Main Parts of Microsoft Excel (2025)

Title Bar – This bar is displayed at the very top of the application window. It includes options such as Auto Save, the name of the current file, the search option, and account sign-in features.

Quick Access Toolbar – This toolbar appears at the top of the Title Bar. It contains frequently used tools such as Save, Undo, and Redo. Users can customize this toolbar according to their needs.

Tabs – The area below the Title Bar where, by default, 9 tabs are displayed: File, Home, Insert, Page Layout, Formulas, Data, Review, View, and Help. Each tab contains group-wise options based on tasks, for example, the Home tab is used for editing and formatting data.

Ribbon – The strip displayed below the tabs is called the Ribbon. It shows tools related to the active tab. The Ribbon can be hidden or shown using Ctrl + F1.

Name Box (or Address Bar) – This box displays the name and address of the active cell. It is shown on the left side of the Formula Bar.

Formula Bar – This bar displays the data or formula entered in the active cell.

Worksheet Navigation Bar – This bar appears at the bottom-left of the worksheet. It is used to switch between worksheets and to add new worksheets.

Status Bar – A bar located at the bottom of the spreadsheet that displays various information about the active spreadsheet.

Layout Buttons – These buttons are used to change the layout of the spreadsheet, such as Normal View, Page Layout View, and Page Break Preview.

Zoom Buttons – These buttons are used to increase or decrease the zoom level of the spreadsheet area.

Basic Knowledge of Microsoft Excel

Microsoft Excel 2025 – Basic Terms

Workbook – A workbook is an Excel file that can contain one or more spreadsheets (worksheets).

Spreadsheet (Worksheet) – A spreadsheet is a collection of pages made up of rows and columns, used to store and manage data.

Row – Rows are horizontal lines identified by numbers shown on the left side (1, 2, 3…). A single worksheet contains 1,048,576 rows.

Column – Columns are vertical lines identified by alphabetical letters (A, B, C…). A single worksheet contains 16,384 columns.

Cell – A cell is a block formed at the intersection of a row and a column. It is identified by its column letter and row number, such as A1, B1, etc.

Active Cell – The selected cell is called the active cell. Its border appears darker and thicker than other cells, indicating where data will be entered.